Part-Time/Temporary Administrative/Post Fixture
Position / Capacity
4
Qualifications
Based in Fairfield County, CT. one of the largest tanker brokerages in the
United States is seeking an experienced part-time/temporary administrative assistant for our Post Fixture Department. The position may develop
into full-time employment depending on circumstances.
The successful applicant will be responsible for:
• Drawing tanker Charter Parties from fixture recaps.
• Creating and maintaining Charter Party files for all necessary/standard
correspondence.
• Ordering / maintaining office supplies.
• Sorting and distributing incoming USPS mail / Courier / Packages etc.
• Checking pending files and sending reminder notices for any outstanding Charter Party administration acceptances.
• Working closely with brokers to ensure that Charter Party files are
complete and related documentation is correct.
• Creating reports for the Brokers for client distribution.
• Handling multi-task functions including but not limited to: creating and
distributing internal reports, relieving receptionist, performing clerical
duties, updating databases, handling specific client and clerical issues
and liaising with relevant corporate departments.
• Mass mailing of quarterly reports.
• Maintaining clauses / questionnaires.
• Sorting and distributing incoming and outgoing electronic messages as
required.
• Updating contact database.
• Maintaining certain internal databases.
• Organizing ground transportation and hotels for incoming clients and
brokers.
• Taking limited dictation.
Compensation will be commensurate with experience.
PLEASE NOTE THAT ONLY APPLICANTS WITH AUTHORIZATION TO
WORK IN THE USA WILL BE CONSIDERED.
E-Mail: lparsons@intmarketingstrategies.com
Interested parties should forward their resume in the strictest confidence
via e-mail.